As the largest city in New Zealand, Auckland is home to many businesses looking for conference venues Auckland. The city offers a range of venues to suit all budgets and needs. Here are five things you should look out for when choosing the best Conference Venues in Auckland :
1) Location
The location of a conference venue impacts how accessible it is to guests and staff and any speakers attending from outside of Auckland. Your chosen venue must be easily accessible from major transport routes such as motorways so those traveling from further away can find their way there with ease. While some may feel that a more remote location will give them a ‘breathing space’ far removed from the hustle and bustle of work, sometimes it’s better to be in the center of the action. If your conference is a business one, you may find that guests will appreciate being in the heart of the city so they can easily access hotels and other facilities at their leisure after the conference has ended.
2) Budget
The budget available for a conference set-up will dictate what type of venue you can hire. Many high-end venues won’t even consider taking bookings from people with a limited budget, leaving many smaller businesses to have to choose something a little more modest. Your chosen conference venue should still have all the attributes needed to make it an excellent base for your event. Look out for hidden costs such as ‘additional’ room lighting you might need if the room you’ve been given is a bit dark, or things like tables and chairs, which you will need to arrange yourself if they aren’t already available in the room. It’s always best to have a clear idea of what type of venue you want from the outset so your budget can be adjusted accordingly.
3) Audiovisual Capabilities
One important aspect of a conference venue in Auckland is that it will need to support all types of audiovisual equipment depending on who has been booked for your event. For example, a basic speakerphone might just about cover any needs for communication between venues, but if you’re going to have live Q&A sessions with overseas speakers, more sophisticated audiovisual equipment such as headsets may be needed instead. Find out what your chosen venue already has and what they don’t, and make sure there aren’t any potential pitfalls that might ruin your presentations. Discuss these issues with the staff or management at your chosen conference venues in Auckland well before the event to avoid unexpected surprises on the day of your conference.
4) Catering & Refreshment
Catering will need to be organized by someone else, but you should discuss what catering facilities are available at their venues with the people hosting your conference. Depending on who is attending, you may want buffet-style meals or formal sit-down dinners for VIP guests, etc. There’s no point inviting important stakeholders to attend if they can’t enjoy a decent meal while they’re there! Also, find if there are any restrictions regarding food allergies or dietary requirements of your conference guests. While most conferences won’t require the full catering services offered by some venues, it’s still important to know what is available and whether it meets with your approval.
5) Extras
Some conference venues Auckland offer extras like free wifi for people attending the event, which can be a big plus if you’ve got lots of delegates on their phones using email etc., during your session! Others may charge per device/person, which can add up depending on how many people are in attendance. Again, it’s best to find out about this issue well before the conference to make any necessary changes beforehand.
