Business establishments all over the world are trying to optimize their time and their locations with web-based technologies. For example, salons, spas, yoga studios, and massage clinics want to serve as many clients as they can in an organized fashion. Many have begun using an online appointment calendar to make this happen. Calendars can provide the following:
With an online calendar, people who want to avail of their services can secure their slots. Others will see these slots as taken so they’ll find other free times to book their appointments. There will be no overlapping. Clients can come in for their schedule throughout the day instead of crowding the place during peak hours. They don’t have to wait in line for a long time which they surely appreciate. This can also help with social distancing and general comfort while waiting for their turn.
Reduced Admin Work
The staff working in the establishment don’t have to worry about scheduling clients after most have transitioned to the appointment calendar. They don’t have to spend all day answering the phone for scheduling and worrying how to make it all work. After all, the online tool will be there 24/7 to serve their clients. All open schedules are transparent. With less admin work, they can focus on other tasks around the clinic or salon. Perhaps they can work on billing, payroll, equipment acquisition, inventory, order monitoring, security checks, vital repairs, and other important activities.
Establishments can find calendars that let them customize the booking process. For example, some businesses might adhere to 30-minute blocks while others need 1-hour or 2-hour blocks, depending on the services. Enforcing this kind of system will help the business reduce gaps in their schedule. Other businesses might allow clients to pick the duration of their bookings and charge them with corresponding rates. Bookings might also be customized based on member type.
Easy to Use
Since these calendars are usually open to the general public, they need to be easy to use with no instructions necessary to make them work. The interface should be clean and intuitive as is expected of a reputable business. It would also be ideal if the calendar could be accessible on mobile phones so that clients can book their appointments using their devices. After all, more people have phones than laptops. The mobile version of the calendar should be optimized for the screen size.