Emails are a fact of life for most workers. Whether you are running your own business or occupying a humble cubicle, you probably receiver your own share of electronic mail in your inbox regularly. These are the preferred method of message delivery across companies. Some people can receive hundreds of them in a day. Imagine going away for vacation and having to deal with thousands of unread email. Organizing emails in Outlook is a skill that every worker should master for the sake of their sanity and productivity. The program has multiple features that you can use to improve your workflow so get familiar with them and reap the following benefits:
Reduce Stress Due to Clutter
Whether you realize it or not, the mountain of emails you receive adds to your stress and wears you down throughout the day. Any form of clutter, whether real or virtual, can be bad for our mind and body. You can prevent clutter from building up by organizing your mail immediately after receiving them. In Outlook, it is possible to create folders and categories to sort everything into neat piles. This should make things easier to tackle as you can prioritize urgent ones over others. You will also be able to delete unimportant messages and archive old mail that may still be valuable in the future.
Never Miss an Important Email
When you organizing emails in Outlook, you can take back control over your inbox. You will not feel like you are being bombarded with messages that overwhelm. You know exactly which ones are vital and which ones are not worth reading. Important emails will not get lost in the chaos as they will be marked right away. They will get your attention and call for immediate action. You will never lose business opportunities again or get unpleasant surprises due to forgotten messages. If you have ever needed to explain to your boss or important client why you weren’t answering their mail, then you know that this is worth your while.
Work More Efficiently
It’s hard to work in a dirty room as your health is compromised and clutter makes you prone to accidents. Seeing the unsightly space just makes you want to leave and go someplace else. Many would rather clean things up before they start just so they can feel better about working there. That is exactly how it feels to be greeted by a large pile of unsorted email in the morning. Organizing them should be your first priority so that you can work more efficiently. Once you have gone through all the messages, you will be updated on company issues and you can plan your day accordingly.
